DailyFlows Privacy Policy

Effective date: 2026-02-14 Last updated: 2026-02-14

This Privacy Policy explains how OptimalAI (“Company”, “we”, “us”, or “our”) collects, uses, discloses, and protects information in connection with the DailyFlows mobile application and related services (collectively, the “Service”).

1. Information We Collect

We collect information in the following categories:

• Account and profile information. Such as a user ID, display name, avatar, and (if provided through sign-in) email address.
• Content you create or upload. Such as tasks, notes, cards, preferences, bookmarks, and images you upload or generate.
• AI inputs and outputs (optional). If you use AI features, we process the text you submit (for example, prompts, notes, or chat messages) and/or images you provide, and the AI outputs generated for you.
  When you use AI features, we may transmit the following categories of data to third-party AI providers so they can generate outputs:

  • Text inputs you submit (for example: chat messages, note text/transcripts, card fields like recipient/occasion/tone, and plan preferences).
  • Images you select for AI image generation (if you use AI Magic Art).
  • Device context such as language/locale and time zone (to localize output and date/time formatting).
  • Optional profile or wellness-related data you provide (for example: age, height, weight, body fat, activity level) when generating personalized plans, if available.

  We only send AI-related inputs when you actively trigger an AI feature.
• Voice and speech data (optional). If you use voice input, we access your microphone for speech recognition. The Service may generate transcripts from your speech for display and saving in notes.
• Contacts (optional). If you choose to import contacts to find friends, the Service can access contacts on your device. We may upload selected contact email addresses to our server to match them with existing users. We do not upload your entire address book unless you choose to import it, and we do not send SMS messages without your action.
• Location (optional). If you allow location access, we may process your approximate location to provide local weather or location-based features.
• Notification tokens. If you enable push notifications, we collect and store a device push token and platform (iOS/Android) so we can deliver notifications.
• Subscription and purchase information. Subscription purchases are processed by Apple (App Store). We may receive subscription status/entitlements (for example, premium access) via our subscription service providers to enable paid features.
• Technical and usage information. Such as IP address, timestamps, app events required to operate features, diagnostic logs, and security-related signals.

2. How We Use Information

We use information to:

• provide, operate, and maintain the Service;
• sync your content across devices and store your data in the cloud;
• enable social features (friends, sharing, invitations) that you choose to use;
• process AI requests and return AI-generated outputs when you use AI features;
• send reminders and notifications if you opt in, including task reminders and feature updates;
• verify subscription status and provide access to paid features;
• protect the Service, detect abuse, and enforce our terms; and
• comply with applicable laws and lawful requests.

3. How We Share Information

We may share information in the following ways:

• Service providers. We use vendors to operate the Service, including:
  • cloud backend and storage (for example, Supabase) to store user content and account data;
  • push notification delivery (for example, Firebase Cloud Messaging) to send notifications to your device;
  • subscription management (for example, Adapty) to verify entitlements and manage premium access; and
  • AI providers (for example, Google Gemini APIs and OpenRouter) to process prompts and images and generate AI outputs when you use AI features. Depending on the feature, this may include the text you submit, images you provide, and limited device context such as language/locale and time zone. OpenRouter may act as a routing gateway to AI models (for example, Google Gemini).
• Third-party content sources. If you use features such as news aggregation or flight-price checking, we may access third-party content sources or APIs (for example, RSS feed providers or travel data APIs) using the inputs you provide.
• Public or social sharing. If you choose to share cards or links, your shared content may be visible to recipients, friends, or anyone with the link depending on the sharing method you choose.
• Legal and safety. We may disclose information to comply with law, respond to lawful requests, or protect the rights, safety, and security of users and the Service.

4. Data Retention

We retain information for as long as needed to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements. If you request account deletion, we will delete or de-identify personal information where feasible, subject to legal and operational requirements (for example, backups or fraud prevention).

5. Security

We use reasonable administrative, technical, and organizational measures to protect information. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Your Choices

You can control certain information and features:

• Permissions. You can grant or revoke permissions (location, contacts, microphone, photos, notifications) in your device settings.
• Notifications. You can disable push notifications in your device settings.
• Social sharing. You control whether you connect with friends and what you share.
• AI features. You can choose whether to use AI features; AI inputs are processed only when you submit them. You can enable or disable AI data sharing in the app under Settings → AI & Data Sharing.

7. Your Rights

Depending on where you live, you may have rights to access, correct, delete, or export certain personal information, and to object to or restrict certain processing. To make a request, contact us at service@optimalai.world.

8. International Transfers

We and our service providers may process and store information in countries other than your own. Where required, we use appropriate safeguards for international data transfers.

9. Children’s Privacy

The Service is not directed to children under 13 (or the applicable minimum age in your jurisdiction). We do not knowingly collect personal information from children. If you believe a child has provided us information, contact us and we will take appropriate steps.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If changes are material, we will take reasonable steps to notify you. Continued use of the Service after the effective date of an updated policy means you accept the changes.

11. Contact

If you have questions about this Privacy Policy, contact us at service@optimalai.world.

This document is provided for general informational purposes and does not constitute legal advice. You may wish to consult a qualified attorney to tailor this policy to your business and applicable laws.